The Care Binder
Everything about one person's care, in one place. Fill this in by hand, keep it somewhere agreed-upon, and tell every sibling where it lives.
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Who this binder is for
Name
Date of birth
Address
Emergency contact (name/phone)
Binder last updated
Medications
Include over-the-counter and supplements, interactions don't care about prescriptions. Bring this table to every appointment.
| Medication | Dose | When / how taken | Prescribing doctor | Why (condition) |
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Pharmacy (name/phone)
Allergies / bad reactions
Doctors & care contacts
| Name | Role / specialty | Phone | Notes (portal login hints, best times) |
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Insurance
Medicare number
Medicare plan type (Original / Advantage)
Supplemental / Medigap (carrier, policy #)
Drug plan (Part D) (carrier, policy #)
Long-term-care insurance (carrier, policy #)
Where the actual policy documents live
If a long-term-care policy exists, request a current copy of the benefits summary now; the elimination period and daily benefit shape every care decision later.
Legal documents checklist
Check what exists, note where it is. Anything unchecked is a to-do. These get much harder to create after a health event.
Will · location: ______________________ · attorney: ______________________
Financial power of attorney · agent: ______________________ · location: ______________________
Healthcare power of attorney / proxy · agent: ______________________ · location: ______________________
Advance directive / living will · location: ______________________
HIPAA release (lets doctors talk to family) · location: ______________________
Deed / mortgage papers · location: ______________________
Trust documents (if any) · location: ______________________
Accounts & access notes
List where things are, not passwords. Keep passwords in a sealed envelope or a password manager's emergency kit; never in this binder and never over email.
| Account | Institution | Notes (autopay? statements where?) |
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Bills on autopay
Safe deposit box (bank, key location)
Where passwords are kept (envelope/manager)